Purchasing Automation with Softyflow

An efficient purchasing cycle from the bottom up

YOUR PURCHASING EXPERIENCE, A DREAM COME TRUE.

SoftyFlow’s solution for the automation of purchase requisitions optimizes the management of requests and orders for goods and services. What does it mean? That each request receives your authorization, each invoice is reconciled with your request, and all the information is in one place. Plus, the solution is so easy to use that it can be quickly rolled out to any employee across the organization.

  • Improved budget controls and tracking through real-time analysis
  • Simplified and optimized cash flow management
  • Strengthening fraud prevention, discounts and global compliance
CONTROL YOUR EXPENSES FROM THE START

Excel sheets are great for a lot of things, but real-time budgeting isn’t one of them. There comes a time in the history of your company, when spending management tools have to be professionalized. This is what SoftyFlow is for. Each transaction, from the request to the receipt of goods or services, is recorded and feeds valuable reports on requests, goods purchased, orders processed, payments made.

CONTROL PANELS WITH INCORPORATED KPI’S

SoftyFlow’s purchasing software also contains a customizable, easy-to-use dashboard to:

  • Manage daily tasks and organize priorities
  • Control productivity 
  • Detect problems 
  • Report clear dashboard activities to management

 

VALIDATE AND MANAGE REQUESTS WITH SPEED AND PRECISION

Thanks to the automatic validation workflow, the correct level of authorization is applied for each type of request and your purchase amount is always within budget limits. SoftyFlow users can access products from approved suppliers, thus respecting the company’s purchasing policies.

On the other hand, applicants receive the items they want from a catalog of authorized goods within a given period. The buyer can verify that the proper authorizations have been received and complete the order in a few clicks.

DO NOT LEAVE ACCOUNTS TO PAY IN RISK

The incidents in the purchase process have a butterfly effect. With SoftyFlow’s purchasing solution tackles the problem at the root. The orders are all pre-approved, which means that each invoice will have a PO (a purchase request) associated, which will facilitate its reconciliation with this document and with the goods received.

Automating the purchasing process gives Accounts Payable teams an instant view of what is being spent, what has been ordered and what has been received, so that missed invoices can be easily detected and provisioned. This is what is called cross-department collaboration.

OPTIMIZE BUYER-SUPPLIER INTERACTIONS IN THE P2P PROCESS

Purchasing professionals using SoftyFlow solutions are better equipped to negotiate more favorable pricing, volume discounts, and payment terms. SoftyFlow’s self-service portal offers providers an intuitive and easy-to-use interface, which facilitates its adoption, grants free access to the status of their invoices 24 hours a day, 7 days a week, as well as the ability to resolve disagreements quickly. This results in a much more positive relationship, as it is based on transparency between B2B companies.